CAREERS

Dublin Port’s Masterplan Requires Resourceful People

Dublin Port Company is a State-owned commercial company responsible for operating and developing Dublin Port.  Dublin Port is the largest freight and passenger port in Ireland with all cargo handling activities being carried out by private sector companies operating in intensely competitive markets within the Port.  Dublin Port handles almost 50% of all trade in the Republic of Ireland. Located in the heart of Dublin City and at the hub of the national road and rail network, Dublin Port is a key strategic access point for Ireland and in particular the Dublin area.

A key element of the success of Dublin Port Company is the commitment and experience of the Company’s workforce.  The contribution of Dublin Port Company’s employees to the day-to-day running of the company continues to ensure that this organisation and natural resource plays a hugely positive role in the life of the city and the State’s economy.

Dublin Port is being developed according to Masterplan 2040. This strategic framework gives certainty and clarity about the development of Dublin Port and involves complex construction projects to provide essential port capacity for the future. It also commits Dublin Port to reintegrating the Port with the City.

Achieving the Masterplan objectives requires skilled, dedicated and motivated staff.

We will update this page with any open vacancies and details of how to apply for these positions. Please note for privacy purposes we only accept applications in response to advertised vacancies. We cannot accept or acknowledge unsolicited applications or CV’s.

 

Current Vacancies

 

Applications are invited: 

Document Controller

Role

SharePoint is the document management system used by DPC’s Programme Management Office in administering and delivering capital projects for the Port. The Document Controller will manage the day to day running of the Sharepoint system and ensure compliance with agreed DPC SharePoint guidelines and folder structures. He/ she will be responsible for controlling the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments – in a timely, accurate, and efficient manner 

 

Reporting Structure

The Document Controller will report to the PMO Programming/ Planning Manager.  

 

Responsibilities in the role :

  • Provide day to day support for users of the Sharepoint system on DPC’s capital programme 
  • Develop and update overall SharePoint filing system, guidelines, and user manual on an on-going basis 
  • Train end users on functionality. Create and maintain training materials and provide training tutorials 
  • Error identification, investigation and resolution – escalate to IT or external support 
  • Edit and customize pages using SharePoint Designer 
  • Set up accounts for end users and review access permission on a regular basis 
  • Reset end user passwords/ login details as required 
  • Permission set-up/ deletion/ change in designated folders 
  • Set up and manage alerts to monitor activity on business-critical information as required. 
  • Design new SharePoint forms 
  • Deploy SharePoint HSE and NEC forms to project sites 
  • Audit documents (file naming convention) 
  • Track project documents in SharePoint 
  • Create SharePoint account activity reports 
  • Apply SharePoint forms to project sites 
  • Order/ monitor SharePoint licences 
  • Act as main point of contact for any additional SharePoint support resources employed externally – to maintain and set up platforms etc. 

 

Document Control responsibilities in the role: 

  • Ensure consistency in document control by communicating and liaising with Project Teams and third parties to agree standards, systems, efficient flow of documentation, and also handover and close-out of Project activity as required 
  • Audit documents on the server 
  • Communicate and liaise with Project Teams and suppliers/ third parties to agree standards, systems, efficient flow of documentation, and handover and close-out of Project activity – so as to ensure consistency in document control  
  • Maintain and manage electronic and hard copy documents as required 
  • Set-up project folders and facilitate project communication process 
  • Issue Handover packages 
  • Update project list (CAPEX list) 
  • Deal with daily incoming email and phone enquires relating to SharePoint and document control 
  • Manage and track the various document approval stages 
  • Liaise with internal team members and external document controllers, end users, and organisations to enforce conformance of the agreed file naming procedures 
  • Distribute documents to relevant people/organisations 
  • Co-ordinate work stream meetings with the PMO Project Managers for each of their respective projects, and advise and maintain an overall schedule for each work stream – for reporting to the DPC Programme Manager. 
  • Work with DPC PMO and other functions as required within DPC 

 

Basic Qualifications & Skills

  • Minimum of 2 years previous experience in a document management role in a construction related environment. Experience of using the SharePoint system an advantage. 
  • Experience in Office 365 at administrator level an advantage.  
  • Experience in training end users of a document control system. 

 

Personal Attributes

  • Good communication and interpersonal skills.  
  • Ability to work well in a pressurised team environment, and on own initiative when required. 
  • Ability to perform multiple tasks to a high level of quality. 
  • Good team worker. 

To apply via LinkedIn Easy Apply click HERE

Or alternatively:

 

Please send full personal, career and current remuneration details to Human Resources, jobs@dublinport.ie

 

Dublin Port Company is an equal opportunities employer.

 

*Please note for privacy purposes we only accept applications in response to advertised vacancies. We will not accept or acknowledge unsolicited applications or CV’s.